Board Portal: Benefits
A board portal provides enhanced security over the emailing board packs. Emailing board packs can be compromised by hackers and is susceptible to distribution by accident. It encrypts all documents and ensures that only authorized users have access. It also has tools to monitor changes and set up user-defined permissions. These features make it more secure and reliable for boards to collaborate, communicate and prepare for meetings.
Another key advantage of a board management software is its automation of routine tasks and allowing board members concentrate on governance and strategizing for their mission. Board members can access agendas, materials for meetings and reminders with its features. It allows them to review documents and annotate them before their board meetings as well as conduct online voting and receive minutes afterwards.
It also allows them to communicate confidential information between departments and teams. Research grant managers, for instance could use a portal for uploading proposals and streamline approvals by department heads and deans. The central document repository of a portal, along with its redaction capabilities, can be utilized by government agencies to efficiently respond to Freedom of Information requests.
Before deciding on a board portal take into consideration its reputation and customer support. It is best to select an option with a strong support team to help with implementation and onboarding. Additionally, you should evaluate its features and pricing to determine if it’s the right choice for your organization. A reliable board portal will provide outstanding customer support and a wealth of training resources for users.